Job Description

Job Type: Full Time (ONSITE)

POSITION SUMMARY

We’re looking for a highly organized and detail-oriented HR Administrative Coordinator to join our team! In this role, you'll support a wide range of Human Resources functions to ensure smooth, consistent operations across the department. From assisting with recruiting and onboarding to maintaining employee records and supporting HR-related events, you'll play a key role in helping us create a positive and efficient employee experience. You’ll also contribute to our quality initiatives and help drive continuous improvement across the company.

MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS

• 2 years of college coursework in Business, Human Resources, or a related field; or an equivalent combination of education and relevant work experience
• At least 2 years of experience in Human Resources administration strongly preferred
• Demonstrated ability to handle confidential information with discretion
• Strong attention to detail and organizational skills
• Effective verbal and written communication skills
• Working knowledge of EEO guidelines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and ability to learn new systems (HRIS/ADP preferred)

OTHER ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Recruitment & Pre-Hire Coordination

• Coordinate background checks, drug testing, and reference checks
• Schedule and administer pre-employment testing
• Track and share test results with relevant stakeholders

Onboarding & New Hire Support

• Assist with employee orientations and facility tours
• Prepare and send new hire communications
• Create onboarding packets and welcome gifts
• Ensure completion and accuracy of all required documents (I-9s, W-4s, etc.)

Records & File Maintenance

• Maintain and audit employee files (active, benefits, terminated)
• Ensure timely and accurate filing of I-9s, training records, health cards, etc.
• Track training and certifications in ADP

Employee Support & Recognition

• Manage employee recognition programs (90-day letters, surveys, etc.)
• Update HRIS (ADP) with job changes, promotions, and new hires
• Track 90-day evaluations and send reminders to managers
• Manage employee badge program, locker assignments, and radio distribution
• Maintain and update company org chart

Administrative & Event Coordination

• Assist with coordination of internal training, safety meetings, and educational webinars
• Help plan company-sponsored and HR-related events (e.g., blood drives, employee appreciation)
• Maintain HR supplies and inventory (forms, swag, locks, etc.)
• Post and update materials on employee bulletin boards

Travel & Reception Coverage

• Coordinate travel for candidates and employees (interviews, conferences, etc.)
• Serve as back-up receptionist (phones, guests, applicants) as needed

Payroll Support (as needed)

• Support timekeeping data collection and review for payroll submission, as needed
• Respond to basic employee payroll-related inquiries and direct complex issues appropriately
• Maintain confidentiality while handling sensitive compensation information
• Coordinate with accounting or HR leadership to resolve minor payroll-related questions or tasks when requested

Other

• Maintain strict confidentiality of all employee and company information
• Perform other HR administrative duties and projects as assigned

WORK ENVIRONMENT

• Duties are performed primarily in a smoke-free office environment

PHYSICAL REQUIREMENTS

• Frequent sitting (we provide a standing desk option)
• Able to lift up to 25 lbs.

ProCaps Laboratories is an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

For more information about the company, visit:

• ProCapsLabs.com
• The Andrew Lessman brand store on Amazon.com
• Andrew Lessman on HSN.com (Home Shopping Network)

Depending on the volume of interests and submissions, we will only be contacting applicants who meet all of the minimum requirements listed in the job description. Only those applicants who align most closely with our minimum and preferred qualifications will be contacted for an interview. ProCaps Laboratories will retain your application materials for one year and may contact you regarding future opportunities.

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