Job Description

Position Title: Senior Executive Assistant Department: Operations Reports to: President & Chief Operating Officer (COO) FLSA : Exempt Position Summary: The Executive Assistant to the President/Chief Operating Officer (COO) provides high-level administrative support, ensuring seamless daily operations, strategic calendar and communication management, and efficient coordination across multiple departments. This position plays a key role in helping the President/COO execute company-wide initiatives by managing logistics, supporting cross-functional projects, and maintaining communication with internal and external stakeholders. The role requires exceptional organizational skills, discretion, and the ability to operate effectively in a dynamic, fast-paced environment. Essential Duties & Responsibilities:
Executive Administrative Support:
Manage and prioritize the President/COO’s calendar, meetings, travel, and correspondence.
Prepare executive-level presentations, reports, agendas, and meeting materials.
Track and manage action items and deliverables, following up with stakeholders as needed.
Coordinate meetings and communications with direct reports and department heads.
Serve as a liaison between the President/COO and internal/external parties, ensuring timely and accurate communication.
Project & Operational Coordination:
Support operational and strategic initiatives by organizing tasks, timelines, and progress tracking.
Assist in the coordination of cross-departmental efforts led by the President/COO.
Maintain organized records of executive decisions, meeting notes, and project documentation.
Research, compile, and summarize information to support data-driven decision-making.
Communication & Confidentiality:
Draft and edit high-level communications on behalf of the President/COO.
Handle sensitive information with the highest level of confidentiality and discretion.
Maintain professional and responsive interactions with internal leaders and external partners.

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